Stella for Staff programme
The professional mobility programme for services staff of the Compostela Group of Universities, Stella for Staff, fosters intercontinental exchanges for the workforce of the CGU and CONAHEC members. A connection to learn how they work in the different departments of the organisations participating in the programme and to live a multicultural experience, through short stays in other higher education institutions from our network and CONAHEC.
In 2002, the programme was born as an initiative to offer administrative staff the same opportunities available to students and teaching staff at that time. Since its launch, more than 400 administrative staff from the CGU and CONAHEC networks have participated in the professional exchanges.
Once a year, our network disseminates a call for applications for grants and mobility under the programa Stella for Staff. Only services staff from CGU members can apply and receive a grant.
ENJOY AN
INTERNATIONAL EXPERIENCE
Discover Stella for Staff,
the professional mobility programme
for services staff of CGU member universities.
OBJECTIVES
Supporting the upskilling
of the CGU member institutions
Facilitating professional
intercontinental mobility
2025 call
OFFERED PLACES
2025 CALL
Target group and requirements
The CGU and CONAHEC members and their services staff can participate in this mobility and training programme. Only staff from institutions that have offered at least one placement for the current call will be eligible for mobility.
Services staff must have an employment relationship with their home organisation at the time of the mobility
Grants and funding
The economic allocation of the call is 13.200 euros, which will be distributed through individual grants until the budget is exhausted.
Grants have an economic allocation of 1.100 euros gross each. This amount is subject to withholding taxes in accordance with Spanish Law.
Mobility period and area
Mobility must last a minimum of 7 and a maximum of 15 working days, and start in 2025.
Some institutions would allow those who participate to choose a mobility period, while others would detail a specific one. They will also define the areas in which they offer the placements.
All this information will be available to applicants in the placement offers.
Guidelines
Services staff and member institutions interested in taking part in the programme must read the guidelines for the call carefully.
Timeline
- Late February 2025. Start of publication of the placement offers.
- 3 March 2025. Deadline for the submission of the communication of coordinator form.
- 3 March 2025 (12:00 PM – noon. Peninsular Spanish time). Deadline for the submission of the placement offers.
- 9 April 2025 (12:00 PM – noon. Peninsular Spanish time). Deadline for the submission of applications.
- May-June 2025. Publication of the resolution.
- July-December 2025. Eligible for the mobility period.
- December 2025. Justification and end of the activity.
Mobility offers
CGU and CONAHEC institutions wishing to offer their proposals for training and traineeship mobility placements for service staff through the Stella for Staff programme should apply by filling in the electronic offer form. Find out how to submit bids and execute and justify mobilities.
Mobility applications
CGU and CONAHEC service staff wishing to apply for mobility in 2025 should apply through the online application form, which will be available once the offers are published. Learn more here:
Selection Committee
The selection committee is chaired by the coordinator of Stella for Staff and include a minimum of two representatives from the CGU member universities. These representatives are designated by the Executive Committee of the network.
MOBILITY APPLICATION
If you are service personnel interested in one of the vacancies offered, here are the steps to take.
Publication of the offers
The offers of places available for mobility in 2025 will be available here by the deadline set out in the terms and conditions.
Mobility application
Service staff of CGU and CONAHEC partners endorsing the 2025 call of the Programme may apply through the electronic application form, which will be available here and until 9 April 2025 (12:00 PM – midday. Spanish peninsular time).
A declaration of responsibility according to the given model must be also attached.
MOBILITY SELECTION
Announcement of the selection panel
The composition of the selection committee will be made public on the website of the programme.
Meeting of the selection panel
The members of the selection panel will meet online in May-June 2025 to allocate mobilities and award grants.
The resolution will contain an ordered list of the beneficiaries of the mobility grants and five substitutes will be designated. It will also define those persons from the CONAHEC network who will carry out a mobility without a grant.
Acceptance of the mobility
The selected staff will receive a message from the CGU asking them to accept the mobility within 10 days of this communication.
MOBILITY IMPLEMENTATION
Preparation of the mobility
Staff accepting the mobility will be provided with the contact details of the person responsible for the mobility in the host department so that both can draw up the mobility agreement for the stay. This documentation must be submitted to the CGU before the start of the mobility.
Mobility
The mobility action must be started in 2025.
JUSTIFICATION
Service staff.
Justification
The staff of the CGU partner institutions must provide the CGU with the supporting documentation, details of which can be found in the terms and conditions of the 2025 call.
In order to solve the most common queries that we receive regarding the final personal report, we have drawn up a brief guide.
Applying for the certificate
Staff of CGU partner institutions can apply for the Stella for Staff certificate once the mobility is finished and its justification has been approved.
SUBMISSION OF MOBILITY OFFERS
If your institution is interested in offering a place, here are the steps to take.
APPLICATION
Accession of the institution.
Submission of the offer of place
CGU and CONAHEC partners wishing to participate in the programme can send their offers of place for the call until 3 March de 2025 (12:00 PM – midday. Spanish peninsular time), through the electronic offer of place form.
In order to solve the most common doubts that arise when filling in this form, the CGU has prepared this guide for you to consult.
Communication of the coordinator
Partner institutions wishing to centralise the coordination of the programme call in an internal unit must communicate this to the CGU and appoint a coordinator using the coordinator communication form.
The CGU delegate will forward it by e-mail to the CGU Executive Secretariat.
MOBILITY IMPLEMENTATION
Preparation of the mobility
Staff accepting the mobility will be provided with the contact details of the person responsible for the mobility in the host department so that both can draw up the mobility agreement for the stay. This documentation must be submitted to the CGU before the start of the mobility
Mobility
The mobility action must be started in 2025.
JUSTIFICATION
Reception Department.
Evaluation of the experience
Host departments should submit to the CGU the final report of the host department to share with the CGU their experience in the programme.
To answer the most common questions that arise when filling in this documentation, we have prepared a short guide.
Experiences of participants and universities
Quotes from participating universities and staff
It can sometimes be difficult to condense the experience of the professional exchange days into a few words. However, the higher education institutions and their staff accepted the challenge, to sum up, their memories in one sentence.
“The Stella for Staff programme helped me to improve my professional technical skills”
Bruno Raimondo of University Kore di Enna (Italy)
“I’d like to repeat the experience since I think that it is the best way to promote the understanding among universities”
Vera Redrupova of Masaryk University, Brno (Czech Republic)
“It’s a really enriching experience. Apart from learning how universities of far away countries manage departments similar than yours, the cultural exchange contributes to find new links for collaborations and relationships…I’m very happy to participate in this programme”
Rosa Ana Rojas of the Pontifical Catholic University of Peru (Peru)
“An excellent way to exchange information and establish new links”
Fredik Carlén, Karlstad University (Sweden)
“I believe the mobility programme to be highly positive, as it allows service staff to get to know the reality of management in other universities and exchange professional experiences by providing know-how on our work areas”
Francisco Colomer of University of Santiago de Compostela (Spain)
“These training opportunities help our staff to improve their professional and also personal skills”
University of Malta (Malta)
“Number of grants should be even more!”
University of Hamburg (Germany)
“Stella for Staff is the best pilot programme that the Erasmus non-academic staff mobility project has ever had’”
University of Cadiz (Spain)
“Stella for Staff enriches our staff culture and opens up new points of view and opportunities to improve our daily work”
University of Santiago de Compostela (Spain)
Experiences on video
In these videos, service staff from the member universities of the Compostela Group of Universities share their experiences in our network’s Stella for Staff programme. These people are the best ambassadors of the programme, as they can testify to the personal and professional enrichment that their intercontinental experience has brought them.
Previous calls
